Board of Trustees

  1. The members of the Board of Trustees shall consist of three (3) elected members drawn from active registered members, for a three (3) year period.
  2. They will be eligible for re-election.
  3. The Board of Trustees shall not be entitled to any sitting allowance. It is on voluntary basis.
  4. They shall meet after every three months and generate quarterly reports to be presented to executive committee and general meetings where necessary.

Duties of the Board of Trustees

The duties of the board of trustees shall include:

  1. Counterchecking, the effectiveness of the society’s internal control systems through: –
    a. Carrying out investigations as may be necessary for the wellbeing of society and members in general and verifying the accuracy of the transactions of the society.
    b. Checking if cash and bank accounts are reconciled in good time.
    c. Establishing whether the management of the society use managerial tools i.e. budgets, trial balances, economic reports, long term plans and others and thereafter making necessary recommendations to the management committee.
  2. Preparations of periodic reports of its findings and present them to the Management Committee during joint committee meetings and prepare reports for presentation to the General Meetings respectively.
  3. All immovable and movable assets of the Fund shall be vested in the board who shall manage and have control over them
  4. Submission of its quarterly reports to the management and annual reports to members during the AGM
  5. The Trustees shall select amongst themselves, Chairperson, Secretary
  6. The Trustees shall exercise powers in guiding the Management Committee but shall have no power to interfere in the discussions of the Management Committee. However, should it appear to them that at any time that the interest of the Fund or vested property justify such a course on their part, they may direct the Management Committee to convene a Special General Meeting of the members of the Fund and should the latter fail to do so within a period of fourteen days (14) from such a direction, they may 11 themselves convene such a meeting by giving fourteen days’ (14) notice to
    the members by any three (3) of them signing and specifying the subject of the meeting.
  7. In absence of the management committee the Board of Trustees shall hold the office in interim.
  8. The Trustees shall be held liable for any loss incurred due to their negligence in performing their duties

Removal of Board of Trustees

  1. Any member who cannot attend three (3) consecutive meetings without any justifiable
    reasons shall cease to be a member.
  2. A General meeting shall have the powers to remove any of the trustees and all vacancies
    occurring by removal, resignation or death, shall be filled at the same meeting or the next
    General Meeting.

Emergency meetings

  1. The executive Committee, voting Fifty-One Percent (51%), shall have the power to convene an emergency meeting of GBA.
  2. An emergency meeting shall also be convened if the leadership committee should be petitioned by at least one-third (1/3) of the registered members of GBA.
  3. Without prejudice, an emergency meeting shall be convened in the event of the occurrence of any of the following circumstances:
  1. The premature resignation of two or more members of the executive committee.
  2. The bankruptcy and liquidation of GBA
  3. The de-registration of GBA.

Management and Administration

  1. The Association shall be managed by the current administrators or executive committee: the Chair, the Secretary and the Treasurer.
  2. The administrators shall be responsible for managing and providing oversight until further changes are made.
  3. The three (3) administrators will be required to communicate and facilitate the bereavement challenge endeavors until the members receive their bereavement support.
  4. The Association may levy administrative or service fees to support operational costs, as outlined in the bylaws. Administrative fees shall be assessed for services including but not limited to document processing, claim reviews, and special requests. The fee schedule shall be reviewed annually and approved by the Executive Committee.
  5. The Association reserves the right to change, alter or amend any of the rules in consultation with the executive team.